UK-ICN Privacy Notice
Project Background
The UK International Coronavirus Network is a four-year project (2021 – 2025) funded by the Biotechnology and Biological Sciences Research Council (BBSRC) and Department of Environmental, Food and Rural Affairs (DEFRA). UK-ICN is composed of academics, industry partners and policy makers.
UK-ICN was created to co-ordinate and facilitate interactions between members, create research opportunities and support early career researcher (ECR) career development within the field of coronavirus research. The collection of data throughout this project is necessary for the UK-ICN to perform it’s function.
Purpose and Uses of Data Collected
UK-ICN Membership
Upon joining the UK-ICN, contact information, career stage, professional affiliation and publication record identifiers are collected to authenticate membership applications and create a database of individuals working in coronavirus research, policy and pandemic preparedness.
Email addresses collected as part of the membership registration process will be used to disseminate updates on upcoming and past UK-ICN events, including but not limited to scientific meetings, research funding opportunities, focused workshops, collaborative working opportunities and networking events.
Participants of UK-ICN events
Participant name, affiliation, and demographic data (e.g. location and career stage) will be collected upon registration for any UK-ICN event. This data will be anonymised and used to monitor the engagement of UK-ICN activities globally.
Video/audio recordings
UK-ICN meetings, seminars or workshops may also be recorded and made available on a publicly accessible domain (University of Liverpool website, UK-ICN Website or YouTube) to facilitate global knowledge transfer. Other recordings may also be prepared in collaboration with industry partners or as part of the UK-ICN networking and data sharing objectives. Consent to record will be written into registration onto UK-ICN events and participants will be reminded of recording taking place during the event.
Data Sharing
Data will be collected by the UK-ICN during events, and the data will be owned by University of Liverpool.
Membership Data
The name, career stage, affiliation, and expertise (but not contact information) of UK-ICN members will be shared on the UK-ICN members directory for networking and collaborative purposes. Members can choose what information they want to be displayed by logging into the website and amending their profiles. UK-ICN will not share contact information between two parties without explicit permission to do so.
Recordings
Participants in attendance at UK-ICN events may be featured on recorded sessions which will be shared publicly via the UK-ICN network website, twitter/LinkedIn and the UK-ICN YouTube channel. This includes scientific meetings, virtual seminars, audio soundbites and promotional videos. Personal contact information will not be shared, however participant usernames may be visible on video recordings of virtual seminars.
Data will not be used to make automated decisions about you. It is collected to facilitate the objectives of the UK-ICN only – for the dissemination of information, collaborative working and assessing the engagement of the network. The data will inform and guide ongoing activities of the UK-ICN to benefit the wider scientific community.
How long is the data kept for and why?
Data will be collected by the UK-ICN during events, and the data will be owned by University of Liverpool.
Personal information collected during event registratoin will be confidentially destroyed once demographic data has been anonymised and reported. This will be no later than 6 months after project completion.
Recordings of scientific sessions will be shared indefinitely on a publically accessible website (UK-ICN, YouTube and Twitter) for those with legitimate interests in the field of coronavirus research. Widespread sharing of scientific meetings will enable researchers and convey relevant scientific discussion long after project completion. Making this data freely available will reinforce open scientific enquiry and stimulate new areas of investigation in the field of coronavirus research and pandemic preparedness.
This is inline with the BBSRC’s data sharing policy abiding by the following principles; (1) publicly-funded research data are a public good, produced in the public interest, and (2) publicly-funded research data should be openly available to the maximum extent possible.
How can I access my personal information?
Under the General Data Protection Regulation, you may have the following rights with regards to your personal data:
• The Right to subject access – you have the right to see a copy of the personal data that the University holds about you and find out what it is used for.
• The Right to rectification – you have the right to ask the University to correct or remove any inaccurate data that we hold about you.
• The Right to erasure (right to be forgotten) you have the right to ask the University to remove data that we hold about you.
• The Right to restriction – you have the right to ask for your information to be restricted (locked down) on University systems.
• The Right to data portability – you have the right to ask for your data to be transferred back to you or to a new provider at your request.
• The Right to object – you have the right to ask the UK-ICN to stop using your contact information to send network updates, or complain about how your data is used. Please email UK-ICN@liverpool.ac.uk if you wish to unsubscribe to the network.
• The Right to prevent automated decision making – you have the right to ask the University to stop using your data to make automated decisions about you or to stop profiling your behaviour (where applicable).
Please note that not all rights apply in all situations. To find out more about your rights under the GDPR, please visit the Information Commissioner’s website.
To request a copy of your data or ask questions about how it is used, contact:
• Email: legalservices@liverpool.ac.uk
• Post: Legal & Governance, University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX
If you are not happy with the way your information is being handled, or with the response received from us, you have the right to lodge a complaint with the Information Commissioner’s Office at Wycliffe House, Water Lane, Wilmslow SK9 5AF https://ico.org.uk/.